STATUTES OF THE INTERNATIONAL SOCIOLOGICAL ASSOCIATION

INTRODUCTION

The Statutes were originally adopted at the Constituent Congress held in Oslo, September 5th-11th, 1949, where the Association was formally established. They were subsequently amended in 1970 at the meeting of the ISA Council at Varna, 1974 at Toronto, 1978 at Uppsala, 1982 at Mexico City and 1986 at New Delhi. This text, incorporating previous amendments and the principles upon which the Association has been grounded since 1949, was adopted by the ISA Council in Gävle (Sweden), August 1993. This version of the ISA Statutes has been in force since January 1994 with further amendments approved in July 1994 at the meeting of the Council of National Associations in Bielefeld (Germany) and in July 2002  at the meeting of the Assembly of Councils in Brisbane (Australia).

The International Sociological Association (ISA) is a non-profit association for scientific purposes.  Its function is to represent sociologists everywhere, regardless of their school of thought, scientific approaches or ideological opinion.

2.1  The goal of the Association is to advance sociological knowledge throughout the world.  In its structure, the Association recognizes the aspirations of sociologists in all parts of the world and endeavours to support and strengthen the free development of sociology in cooperation with similar associations of social scientists.

2.2  To achieve these ends, the Association shall support activities to:

(a)  secure and develop institutional and personal contacts between sociologists and other social scientists throughout the world;

(b)  encourage the international dissemination and exchange of information on developments in sociological knowledge;

(c)  facilitate and promote international research and training;

(d)  convene meetings and regularly scheduled world congresses;

(e)  promote publications which support its other activities.

3.1  There shall be both collective and individual members of the Association, who may be either regular or affiliated.

3.2a  Regular collective members shall be countrywide sociological associations duly established for scientific purposes and open to all active sociologists.  They shall be admitted to membership by a decision of the Executive Committee (EC), subject to ratification by the Council of National Associations.

b    Affiliated collective members shall be research institutions and universities or their departments, as well as other associations of sociologists active as scholars or practitioners in the field of sociology.  They shall be admitted by a decision of the EC, subject to ratification by the Council of National Associations.

3.3  An affiliated collective member from a country or groups of countries not represented under Article 3.2. may be granted temporary regular collective member status by the Executive Committee, subject to ratification by the Council of National Associations.

3.4a  Regular individual membership is open to scholars or professionals active in sociological teaching, in research and/or in practice.  To become a member and to maintain membership individual members must join and maintain membership in both the ISA and at least one of its Research Committees, Working Groups or Thematic Groups.  All those who participate regularly in activities of the ISA are expected to be individual members. 

b  Affiliated individual members of the ISA shall be applicants other than those specified in 3.4 a, who may be admitted by a decision of the Executive Committee.

3.5  All members shall respect the principles upon which the Association is founded, and contribute to its purposes.

3.6  To remain members in good standing individual members must have paid their membership dues for the current year, and collective members must have paid their membership dues through theprevious year.

Research Committees (RCs) exist to promote and enhance international cooperation and development in theoretical and empirical research in sociology, and to represent their branches of sociology within the Association and outside it.

4.1  Each Research Committee has a particular branch of sociology as its remit, which should be defined widely enough to cover a large area and range of approaches to the field.  RCs are free to organise themselves, and to administer their own funds, to cooperate with academic and non-academic bodies, and to engage in any activities they may consider appropriate to their stated objectives, as long as they operate in a way consistent with these Statutes and the general principles and policy of the ISA.

4.2  For a RC to be founded, the procedure is as follows:

(a)  a proposal is made to the Research Coordinating Committee (RCC) by any 25 or more regular individual ISA members in good standing, and will be accepted by the RCC if it meets the conditions listed in clauses (b) - (d).

The members applying should be able to demonstrate that they have shared an appropriate level of collective scientific activity as a Working Group ( see 4.3)for at least 4 years.

The remit of the proposed RC should not overlap significantly with the remit of any other already existing RC, WG or TG.

(d) The members supporting the proposal should have sufficient national diversity to meet criteria set by the RCC, and statutes should be proposed which are consistent with general ISA principles and are approved by the RCC. 

The RCC will approve the proposal if in its judgment these conditions are met.  If the proposal is approved by the RCC and EC, it will be put to the next meeting of the Research Council for final decision.

4.3  Working Groups (WG) and Thematic Groups (TG) operate in the same way as RCs, but a TG requires only 10 members to give it initial support, and does not have to demonstrate a previous pattern of activity, while a WG must meet the RC conditions other than geographical diversity and length of collective scientific activity.  A TG may be proposed where there is no RC or WG, and may later apply for upgrading to WG.  A WG may apply for upgrading to RC status when it meets the conditions for the formation of a RC, and a TG may apply for upgrading to WG when it meets the conditions for the formation of a WG.  The formation of a WG or TG requires the approval of the EC, on the recommendation of the RCC; for a WG, the Research Council makes the final decision on the proposal.  Application for upgrading should be made to the EC via the RCC, which will make a recommendation to the Research Council. 

4.4  RCs, WGs and TGs are expected to maintain conformity to the conditions initially required to achieve the appropriate status; any may be demoted, or in the case of a TG closed, if it ceases to meet those conditions.  However, if such a problem has been identified, in the first instance notice will be given of that by the Secretariat, and a probationary year will be allowed from the time of notification in which to correct problems; during that year, support and guidance in achieving the criteria will be offered.  The RCC will review the activities of each group at least every 2 years, and will make any consequent proposals for demotion or closure, which must be approved by the EC.

4.5  If casual vacancies arise in an RC, WG or TG Board between elections, they may be filled by appointment by its President unless its Statutes provide an alternative mechanism; if the vacancy is for President, the Secretary in consultation with other Board members may take action.

4.6a  Members of RCs, WGs and TGs may be regular or affiliated members of them.  Regular members in good standing are those who have paid their dues, and who are also members in good standing of the ISA; affiliated members in good standing have paid RC, WG or TG dues but are not ISA members.  Members of neighbouring disciplines may join appropriate RCs, WGs and TGs.  Affiliated members may participate in the scientific activities of the group and may vote in its elections or business meetings, but may not act as Board members except in the case covered in 4.6b

4.6b  Scholars from other disciplines who are only affiliated members of an RC, WG or TG may act as Board members, as well as participating in the scientific activities of the group and voting in its elections or business meetings, if that group is organised jointly with another disciplinary association to which they belong, and the joint arrangement has been approved by both associations.

4.7  RCs may provide for sub-groups with autonomy sufficient to pursue their specialised research interests, if there are sufficient members in specialised subfields to justify this. 

4.8  RCs, WGs and TGs have an obligation to provide information on their membership and activities to the Secretariat when this is requested, and to encourage their members to join the ISA if they are not already members.  The ISA may take the number of ISA members in a RC, WG or TG into account in determining its rights and benefits.  

4.9  RCs have the right to voting representation on the Research Council; WGs and TGs have the right for their representatives to attend and speak at the meetings of the Research Council, but not to vote.  All their delegates and alternates must be either members in good standing of the ISA as well as of the relevant RC, WG or TG, or affiliated members as defined in 4.6.

ARTICLE FIVE: THE RESEARCH COUNCIL AND THE RESEARCH COORDINATING COMMITTEE

The Research Council represents the RCs, WGs and TGs collectively within the ISA, and may put forward proposals for the general policy of the ISA.  The Research Council advises the EC on any matters put to it regarding the research functions of the Association and the running of the RCs, WGs and TGs, and coordinates their activities.

5.1 (a)  The Research Council shall include one representative from each Research Committee.  (RCs at risk of demotion retain their voting rights until demoted.)  In addition, the Vice-President for Research is an ex officio member with voting rights, and the President of the ISA is an ex officio member but without voting rights.

(b)  Working Groups and Thematic Groups may each send one representative to the Research Council as an observer, with no voting rights.

(c)  Each RC, WG or TG shall appoint in accordance with its Statutes one representative, and one deputy to act as an alternate, to represent it in the Research Council.  The alternate may also attend meetings of the Council, but may vote only if the delegate is entitled to vote but is absent.

5.2 (a)  At each World Congress, the Research Council shall elect eight members of the Executive Committee.  These eight members, with two other members of the Executive Committee elected by it at its first meeting, shall constitute the Research Coordinating Committee (RCC). 

(b)  The remit of the RCC shall be to approve the formation of Thematic Groups, to examine applications for the establishment of Working Groups and Research Committees, to review their activities at least every two years, and to put forward to the Executive Committee recommendations on both particular cases and general policy for RCs, WGs and TGs.  It may organise appropriate activities open to all RCs, WGs and TGs. 

(c)  The Vice President for Research shall chair the Research Coordinating Committee or, if absent, shall nominate another member as acting chairperson.  The RCC shall meet at least once between consecutive Congresses.  It shall take its decisions by a majority vote among those members present and voting, by show of hands; if there is a tie, the Chairperson shall have the deciding vote. 

5.3 (a)  The Research Council shall make recommendations on proposals made to it by the Executive Committee on the establishment, the upgrading, the demotion and the abolition of the Research Committees, Working Groups and Thematic Groups. 

5.3 (b)  The Research Council may hold its own scientific meetings, and may initiate international research projects of a cross-disciplinary nature with other scientific organisations, with any funding required found from external sources or approved by the EC. 

5.4 (a)  The Research Council shall meet at every World Congress, and at least once between every two World Congresses if possible.  At least 3 months notice shall be given of meetings, with an agenda circulated in advance.  Proposed resolutions or motions shall be submitted in writing to the Executive Secretary and received by at least two weeks before the meeting.  If it is not practicable to organise a meeting between Congresses, decisions may be taken by postal ballot on proposals from the RCC or EC, accompanied by a written explanation, circulated at least three months before the vote.  Electronic conferences may also be held, on the initiative of the VP Research, to discuss the most urgent matters.

(b) The ISA Vice-President for Research shall convene the Research Council's meetings, formulate their agendas and chair its sessions.  (In his/her absence, s/he should nominate another EC member to act as chairperson.)

5.5  A quorum of at least half the Research Committees' representatives is required to be present at a meeting, or to vote in a postal ballot, for the Research Council to take decisions.  The vote at a meeting shall be taken by show of hands or by roll call, except for elections and other decisions concerning identified persons, in which case it shall be taken by secret ballot.  All decisions of the Research Council shall be made by a simple majority vote.  In case of a tie, the chairperson shall have the deciding vote when the ballot is not secret; when it is secret, a second vote will be taken.

ARTICLE SIX: THE COUNCIL OF NATIONAL ASSOCIATIONS

The Council of National Associations represents the national associations and other collective members within the ISA, and may put forward proposals for the general policy of the ISA.

6.1  The Council of National Associations (CNA) shall be composed of:

(a)  The Vice-President for National Associations, who will act as chairperson.  (In his/her absence, the President or another Vice-President s/he nominates will act as chairperson.)  The President of the ISA is an ex officio member without voting rights. 

(b)  One national delegate for each of the countries from which one or more sociological societies have been admitted to regular collective membership.

One national delegate from each of the other countries, or groups of countries, from which at least one organization or institution has been temporarily admitted to regular collective membership.

(c)  Delegates are chosen, for any country where no national societies have been admitted to regular collective membership but several organizations or institutions have affiliated collective membership, by this procedure: those members in good standing shall be asked to set up a national liaison committee, which should designate a joint delegate to the Council of National Associations by majority vote of those members.  If no delegate emerges as a result of such majority vote, the Council of National Associations shall decide who, if anyone, is to be recognized as a joint delegate.

(d)  Each collective member may also designate one alternate for its delegate.  The alternate may also participate in the deliberations of the Council, but may vote only if the delegate is absent. 

(e)  Affiliated collective members may each send one delegate as an observer, who will have the right to speak but not to vote.

(f)  National association delegates are not required to be individual members of ISA, but if they are not individual members they do not share the other rights of individual members.

6.2  The Council of National Associations shall formulate proposals for the general policies of the ISA to be presented to the Assembly of Councils, and shall take final decisions about the admission of regular collective members.  At each World Congress, it shall elect eight members to the Executive Committee.  These eight members, with the Vice-President for National Associations and two other members of the EC elected by it at its first meeting, shall constitute the National Associations Liaison Committee (NALC).

6.3  The Council of National Associations shall normally meet at every World Congress, and at least once between every two World Congresses if possible.  To convene its meetings, a formal communication shall be sent to all the members eligible to appoint delegates.  At least 3 months notice shall be given of meetings, with an agenda drafted by the Vice-President for National Associations circulated in advance.  Proposed resolutions, motions, or amendments shall be submitted in writing to the Executive Secretary to arrive by at least two weeks before the meeting.

If it is not practicable to organise a meeting of the CNA between Congresses, decisions may be taken by it by postal ballot on proposals from the EC, accompanied by a written explanation, circulated by the Secretariat at least three months before the vote.  Electronic conferences may also be held, on the initiative of the President, or the Vice-President for National Associations, to discuss the most urgent matters. 

6.4  A quorum of at least one half the members  is necessary for the Council of National Associations to reach decisions.  Decisions shall be taken by a majority vote of those present and voting, or voting in a postal ballot.  The vote at a meeting shall be taken by show of hands or by roll call, except for elections and other decisions concerning identified persons, in which case it shall be taken by secret ballot.  In case of a tie, the chairperson shall have the deciding vote when the ballot is not secret; when it is secret, a second vote will be taken.

ARTICLE SEVEN: THE ASSEMBLY OF COUNCILS

The Assembly of Councils elects the President and the five Vice- Presidents, makes final decisions on the general policies of the Association, and fixes the Association’s membership fees.  It may also hear appeals against decisions taken by the EC, the CNA or the Research Council.

7.1  The Assembly shall be composed of all members of the Council of National Associations and the Research Council, and will be chaired by the President of the ISA (or in his/her absence by a Vice-President nominated by the President).

7.2  The Assembly shall meet at each World Congress, at a time and place set by the outgoing President.

7.3  A quorum of at least one half of the Assembly members in good standing is necessary for decisions to be reached.  In the case of a tie in any vote on matters of policy, the President shall have a deciding vote. (For procedure in elections, see article 10.)

7.4  The Assembly shall hear appeals against decisions taken by the ISA Executive Committee, the Council of National Associations or the Research Council.  Such appeals may be made upon petition of ten individual and/or collective members in good standing.

7.5  (a)  When urgent questions of policy which have not been decided by the Assembly arise between meetings, the Executive Committee may submit motions to the members for decision by a postal ballot.

(b)  The postal ballot shall be valid only if initiated by the ISA Executive Secretary by sending the text of the proposed motion and the ballot paper to all the voting members of the Assembly at least 90 days before the deadline for the receipt of the votes.   

(c)  The motion shall be approved if a quorum of at least one half of the members in good standing have voted and if a simple majority of the voters is in favour.

ARTICLE EIGHT: THE EXECUTIVE COMMITTEE

The Executive Committee’s tasks shall include: proposing policies to the Assembly of Councils and carrying out the policies established by it; proposing the membership dues to the Council of National Associations, the Research Council or to the Assembly of Councils; acting on matters of urgency, and reporting on activities periodically to the Council of National Associations, the Research Council and the Assembly of Councils. 

8.1.  The Executive Committee shall consist of the President of the ISA, its five Vice-Presidents, and sixteen other members elected by the Research Council and the Council of National Associations.

8.2.  The Executive Committee shall be elected at each ISA World Congress, and shall hold office until replaced at the next World Congress.

8.3  In case of vacancy among those Executive Committee members who are not President or Vice-President, their place shall be taken by the candidates ranking highest in number of votes among those not elected and still available.  (For vacancies among President and Vice-Presidents, see 9.4.)

8.4  The Executive Committee shall have, in addition to the RCC, a sub-committee for National Associations, and  sub-committees for Publications and for Finance and Membership, which shall be chaired by the relevant Vice-Presidents.  Other members of the Publications Sub-Committee shall include the editors and book review editors of all ISA journals and book series, and 3 EC members (one from the RCC) elected by the Executive.  Other members of the Finance and Membership Sub-Committee shall be three EC members elected by the Executive.  The EC members for Publications and Finance subcommittees will be chosen at the first meeting of the new EC.  There is also a Programme Sub-Committee, on which see 11.2.  

8.5  Ad hoc sub-committees may be formed from among the Executive Committee’s members to make recommendations on particular matters.

8.6  The Executive Committee shall meet during the ISA World Congresses, and at least twice between every two Congresses.  Its meetings shall be chaired by the President or, in his/her absence, by one of the Vice-Presidents nominated by the President.  It shall take its decisions by a majority vote of those present and voting, the chairperson having the casting vote in case of a tie. 

8.7  Individual members of the EC should serve on at least one sub-committee if appointed to it, and act to represent and further the interests of the Association in their home areas.  They should also take an active part in EC discussions, sending comments if unable to attend meetings. (For additional tasks of officers, see article 9.)

8.8  Any member of the EC who does not carry out the basic functions of membership, or offer appropriate reasons for a temporary inability to do so, shall after a period of 6 months’ notice (given by the Executive Secretary after consultation with the President - or, in the case of the President’s inactivity, with the Vice-Presidents) be deemed to have resigned unless circumstances make this inappropriate.  If such a case arises, the Executive Secretary shall notify the EC and the EC shall decide how to deal with it. 

ARTICLE NINE: THE PRESIDENT AND THE VICE-PRESIDENTS

9.1  The ISA President shall legally represent the Association both internally and externally, and shall have general responsibility for the implementation of the Association’s policy and for supervision of the activity of the Secretariat.  S/he shall chair the meetings of the EC; in his/her absence, the meeting will be chaired by a Vice-President nominated by the President.

9.2  There shall be five Vice-Presidents, responsible, respectively, for Research, National Associations, the Programme of the next World Congress, Publications, and Finance and Membership.  Their responsibilities will be:

Research - to oversee and coordinate the activities of RCs, WGs and TGs, to propose policies in the area of research, and to encourage comparative and cross-national research.

National Associations - to maintain liaison with regular collective members, and to propose policies and activities to respond to their needs.

Programme - to develop the programme for the next World Congress, in liaison with the Local Organising Committee.

Publications - to oversee the running of the Association’s publications, and to propose policies in the area of publications.

Finance and Membership - to oversee the Association’s financial affairs in liaison with the Secretariat, and to propose policies in the area of finance and membership.

9.3  The ISA President and Vice-Presidents shall hold office for a four-year term between consecutive World Congresses.  They shall not be eligible for re-election to the same office.

9.4        In case of a vacancy in the office of the President and/or any Vice-President, the Executive Committee shall elect an Interim President or Vice-President until the end of the uncompleted term, should it consider it necessary to fill the office.

ARTICLE TEN: NOMINATIONS AND ELECTIONS

10.1  At least a year before each World Congress, the Council of National Associations and the Research Council shall each elect a Nominating Committee of five members, whose tasks shall be to draw up slates of nominations for the eight places on the Executive Committee to be filled by the Council of National Associations and the Research Council respectively.  Each of the two Nominating Committees shall comprise only regular individual members in good standing.  Not more than two may be members of the retiring Executive Committee; each CNA representative should be drawn from a different national association, and each Research Council representative from a different RC.  Each Nominating Committee shall select from among its membership a chairperson, who will be responsible, in cooperation with the Secretariat, for organising its work.

10.2  Each Nominating Committee shall seek nominations for candidacy, with appropriate biographical information, from its own constituency, the Council of National Associations from national associations and the Research Council from Research Committees, and both shall seek nominations for candidacy for the Presidency and Vice-Presidencies.  Nominations may be made to the Nominating Committees by all ISA regular members in good standing.  Each nomination must be supported by two members, and include evidence of the consent of the candidate.  Not later than three months prior to the World Congress, each Nominating Committee shall draw up and send to the members of the relevant Council a slate of at least sixteen candidates for possible election to the Executive Committee. 

10.3  The two Nominating Committees shall also act as a single committee, with the current President acting as the non-voting chair, to draw up a slate of candidates for the Presidency and the five Vice Presidencies; this shall be circulated to the members of the Assembly of Councils not less than three months before the World Congress.  The slate shall comprise at least two candidates for the Presidency, and at least two candidates for each Vice Presidency.

10 4  All candidates other than those for the National Associations section must be individual members in good standing of the ISA at the time when the Nominating Committee is set up, and must have been such members from the time of the previous World Congress.  After two consecutive terms on the Executive Committee no member is eligible for a further consecutive term, except as President .

10.5  In drawing up their slates the Nominating Committees shall consult the relevant constituencies, and give due consideration to fields within sociology, to geographical representation and to gender as well as to candidates' experience in organising international activities. 

10.6  Nominations may also be made from the floor at all elections, if supported by five members present and made with the consent of the candidate.

10.7  The Assembly of Councils shall elect the President, then each Vice-President (in the order Research, National Associations, Congress Programme, Publications, Finance and Membership), by secret ballot.  In the case of a tie, another vote shall be taken.  The election of the Executive Committee members shall follow the election of the President and the Vice- Presidents.

10.8 The Executive Secretary of the ISA cannot be a member of the Executive Committee. 

ARTICLE 11: WORLD CONGRESSES

11.1  The location of each World Congress shall be chosen at least 6 years before it is due to be held, in the light of proposals received; proposals shall be invited from all national association members at least 7 years before it is due.  The choice shall give due attention to the need for diversity of locations over time, as well as to local organisational resources and physical capacity; unlimited admission to the country of all participants, regardless of nationality, is essential.

11.2  For each World Congress, a Programme Committee shall be set up as soon as possible after the election of the new Executive Committee, which must approve the  proposals for its membership made by the new Vice President for Programme.  Its composition shall give due regard to diversity of national/regional representation, of gender, and of fields within sociology; all its members must already be ISA individual members in good standing, as well as of high professional reputation.  It will be chaired by the Vice President for Programme; the chair of the Local Organising Committee, and the ISA President and Vice-President for Research, shall in addition be ex officio members; three other members of the EC shall be chosen as members by the EC.  It shall have a maximum of 15 members in total.  This Committee shall have responsibility for the scientific programme of the Congress (within a general policy framework of proposals approved by the Executive Committee), for planning the detailed content of the plenary sessions, and for proposing additional special sessions.

11.3  For each World Congress, there shall also be a Local Organising Committee (LOC).  Its composition shall be determined by the local organisers, who will choose a chairperson who will have lead responsibility for liaison with the ISA Executive Committee, Programme Committee and Secretariat.  A contract between the LOC and the ISA will be drawn up which specifies the detailed responsibilities of each party, and the agreed financial arrangements.  When approved by the EC it will be signed by the President and the appropriate officer of the LOC; any changes to this contract will require the approval of the EC.  The LOC will be responsible, within a general policy framework approved by the Executive Committee, for planning all local practical arrangement, for raising funds locally, and for organising appropriate scientific activities on matters of local interest. 

ARTICLE TWELVE: FINANCIAL RESPONSIBILITIES

Those responsible for agreed budgets may not exceed them without following the appropriate procedure.  Any proposals for expenditure additional to those covered by agreed budgets must be formally approved by a procedure specified for that category of expenditure. 

ARTICLE THIRTEEN: SECRETARIAT AND HEADQUARTERS

13.1  The Executive Secretary of the ISA shall normally be appointed for a four-year term; the term is renewable without limit.  S/he shall be in charge of the administrative affairs of the Association, and shall be accountable for them to the EC, to which s/he shall make periodic reports on organisation, membership, finances, programmes, activities and accomplishments.  S/he shall be in charge of the organisation of the Secretariat’s office, and shall act as its staff director. 

13.2  The Secretariat shall, in consultation with the Vice President for Finance & Membership, draw up a budget each calendar year for approval by the Executive Committee, and shall provide for the Executive Committee an annual financial report duly verified by an auditor. 

13.3  The stipends and allowances of the Executive Secretary and of other members of the staff of the Secretariat shall be determined by the President, in consultation with the Vice President for Finance and Membership, in the light of relevant Executive Committee policy.

13.4  The location of the Secretariat’s office shall be determined by the Executive Committee.

14.1  Proposals for amendments to the Statutes may be made by the Executive Committee, or by any five ISA regular collective members or by any five Research Committees, and must reach the ISA Secretariat at least one year before a World Congress. 

14.2  The Executive Secretary shall inform the Executive Committee of the proposals received, and shall subsequently circulate them by appropriate means among all the members of the Council of National Associations and the Research Council, together with a brief explanation of their rationale, at least six months before the next World Congress.  The Executive Committee and Council members will be entitled to propose amendments to the amendments, by a deadline such that they may be circulated at least 2 months before the Congress. 

14.3  (a) Proposed amendments shall be submitted to the Assembly of Councils at the next World Congress or, if the EC so decides, shall be immediately circulated by post for a postal ballot.  A quorum of one half of the voting members is needed for the Assembly to reach a decision.  If more than one amendment is proposed, the amendments shall be voted on separately except where they are interdependent; the entire amended text will then be voted on.  The amendments shall be adopted if approved by a two-thirds majority of those present and voting.

(b) Should the Assembly of Councils fail to reach a quorum, the amendments shall be submitted to a postal ballot and shall be adopted if approved by a two-thirds majority of those voting, provided that at least one half of the members entitled to vote have voted.

15.1  The dissolution of the Association shall be decided by the Assembly of Councils by its usual procedures, except for the provisions of clause 14.2. 

15.2  If practical, the proposal for dissolution shall be submitted to a meeting of the Assembly of Councils.  If the President does not judge a meeting practical, the proposal shall be put and votes given in writing without a meeting.  Any such proposal must be circulated at least 6 months before the date of the meeting or postal vote.  The dissolution shall be declared provided that a quorum of at least two thirds of the members has participated in the meeting or postal vote, and that at least two-thirds of those participating have approved it. 

15.3  In the event of dissolution, the net assets of the Association shall be transferred to an international organisation or institution whose objectives are similar to those of the Association, or shall be assigned to other uses considered consistent with the ISA’s aims and objectives.  The use of the assets shall be decided by the Assembly of Councils, by meeting or postal vote, which shall mandate the President and/or the Executive Secretary to execute its decision. 

1.  WORKING LANGUAGES

English, French and Spanish are the recognized languages of the Association.  The administrative language of the Association shall be English. 

2.  DUTIES OF COMMITTEE CHAIRS 

2.1  The chair shall open and close each session of the ISA committees.  S/he shall direct the discussions, ensure observance of the by-laws, and accord or withdraw the right to speak.  S/he shall rule on points of order and, subject to the present by-laws, shall control proceedings and maintain order.  S/he may ascertain the sense of the meeting and shall, if necessary, put questions to the vote.

2.2  If the chair is absent (or unable to attend), s/he shall be replaced by another member who, acting in this capacity, shall have the same power and duties as the chair.  The acting chair will be appointed by the chair or, in the absence of such an appointment, by the meeting.

2.3  For any meeting of an ISA committee non-members may be invited to attend, and to speak though not to vote, if the chairperson judges that they can make a special contribution to the business under consideration.

2.4  The chair will call upon speakers in the order in which they signify their wish to speak.  For the convenience of the discussions, the chair may limit the time allowed to each speaker.  Non-members may speak only with the consent of the chair.

3. PROCEDURES OF MEETINGS OF THE ASSEMBLY OF COUNCILS, THE COUNCIL OF NATIONAL ASSOCIATIONS AND THE RESEARCH COUNCIL  

3.1  Notice of the meeting, together with its proposed agenda and working papers, shall be sent to the Council members at least two months before a meeting. 

3.2  At the end of the discussion, and before a question is put to the vote, the chair shall read, or cause to be read, the text of the motion or resolution.

3.3  The chair shall announce the result of all votes.

3.4  The proposer of a motion shall have the right to speak first in the discussion.  S/he may withdraw the motion with the consent of the members.

3.5  Motions whose effect is retroactive shall not be considered.

3.6  The Secretariat may at any time make to the meeting either oral or written statements concerning any question under consideration by it.

4. VOTING 

4.1  In the Statutes the expression "votes cast" shall mean all votes, whether affirmative, negative, or abstaining ballots.

4.2  Voting in Council meetings on issues shall be by show of hands, except when at least two delegates request a secret ballot; voting for elections shall always be by secret ballot

4.3  A roll-call is obligatory when requested by at least five delegates or decided by the chair.

4.4  The chairperson has an ordinary vote unless otherwise specified in the Statutes and, in case of a tie, shall also have a casting vote.

4.5  When an amendment to a proposal is moved, the amendment shall be voted on first.  When several amendments to a proposal are moved, the meeting shall first vote on the amendment deemed by the chair to be the furthest removed in substance from the original proposal and then on the amendment next furthest removed and so on, until all the amendments have been put to the vote. 

4.6  A motion is considered an amendment to a proposal if it merely adds to, deletes from, or revises part of that proposal.

4.7  Votes in elections shall be counted by two members of the Secretariat, assisted by one or two other persons not eligible for election.  After counting, the ballots shall be preserved by the Executive Secretary for at least one year, in a sealed envelope signed by two ballot counters.

5. POSTAL OR ELECTRONIC ‘MEETINGS’.

Where this is not elsewhere specified, the chair of any committee or subcommittee may initiate postal and/or electronic discussion of matters which arise between regular meetings and may, if s/he deems the issue an appropriate one, hold a postal and/or electronic vote which leads to a decision subject to the provisions about numbers participating and majorities made for regular meetings.

6. REVISION OF BY-LAWS 

Proposed amendments to these By Laws mailed to the Secretariat 75 days before a meeting of the Assembly of Councils may be accepted by simple majority; amendments presented later require a two-thirds majority of votes cast for acceptance.

July 2002