XVII ISA World Congress of Sociology, Sociology on the move, Gothenburg, Sweden, July 2010

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Guidelines for Programme Coordinators

 

The Programme Coordinator of each Research Committee (RC), Working Group (WG) and Thematic Group (TG) is responsible for organising a programme of high quality sessions. In cooperation with the Board of his/her group s/he must define session themes and, perhaps, an overall theme for the group's programme, and choose competent session Organizers who will ensure that the programme achieves the academic quality expected at a world congress. After the issuing of the call for papers, the Programme Coordinator and session Organizers will then decide on acceptance of papers submitted by Congress participants.

The Programme Coordinator is expected to keep close track of the progress made by each session Organizer and decide on the final structure of the programme. It is very important that session Organizers and paper givers respect Congress deadlines concerning registration and submission of abstracts.

1. Schedule of the sessions

Regular and joint sessions of RC/WG/TG will last 2 hours and will be held at the following times:

2010
       
July, 12   15:30-17:30 17:45-19:45 20:00-22:00
July, 13 10:45-12:45 15:30-17:30 17:45-19:45 20:00-22:00
July, 14 10:45-12:45 15:30-17:30 17:45-19:45 20:00-22:00
July, 15 10:45-12:45 15:30-17:30 17:45-19:45 20:00-22:00
July, 16 10:45-12:45 15:30-17:30 17:45-19:45 20:00-22:00
July, 17   13:45-15:45 16:00-18:00  

 

 

 

 

 

Integrative Sessions will be held at 08:30-10:30 from July 13 to 16, 2010, (Tuesday through Friday).

See also the Congress timetable of all sessions

2. Session allocation

The number of sessions will be allocated based on the number of the ISA members in good standing in the group (members in good standing are individual members who have paid both ISA and the RC/WG/TG membership due for the current year), according to the following scheme:

Research Committees with ISA members Regular Sessions Additional Sessions*
Over 100 16 2
85-100 14 2
70-84 12 2
55-69 10 2
40-54 8 2
25-39 6 2
Working Groups 6** (including Business meeting)
Thematic Groups 4**

* Additional Sessions can include:

      • Business meeting
      • Dinner
      • Session allocated if RC has a session on the Congress theme
** Requests to increase the number of WG sessions up to 10 and of TG sessions up to 5 will be considered, upon presentation of membership figures. Proposals to have multiple sessions that involve various configurations of the same presenters will not, however, be considered with much sympathy.

The total number of sessions allowed will be determined on April 15, 2009, on the basis of the number of ISA members in good standing that each RC/WG/TG has at that date. If, however, on January 31, 2010, just before the deadline for submitting the programme of sessions, a RC/WG/TG has a higher number of members in good standing, it will be granted the corresponding additional number of regular sessions, and if its membership dropped below its level on April 15, 2009, the number of sessions it is allocated will be decreased.

3. Diversification of the form of sessions

RC/WG/TG are encouraged to diversify the form of their sessions to enhance the format of their sessions. A combination of the following types of session is suggested:

Regular sessions
It is recommended that each regular session uses its 120 minutes to accommodate five 20 minute presentations (or seven 15 minute ones) and 15-20 minutes of collective discussion. All other papers should be listed as distributed papers in the relevant session. These papers will be listed in the programme and, providing the authors register in time, their abstracts will be included in the abstracts book. If a participant does not show up, the first participant listed under distributed papers will be asked to present his/her paper.

Any individual may participate on up two sessions
, including co-authored papers. ATTENTION: A person only can be incorporated in the Congress programme twice no matter assignment.

Special session on the Specific Theme of the Congress
RCs organising a special session focussing on either the overall Congress theme or one of the main themes of the Plenary Sessions will be allocated one additional session.

Featured or Keynote Speaker
A session featuring a leading researcher in one of the RC/WG/TG fields, with a presentation of between 35 and 60 minutes duration, followed by a discussion period. This kind of session can attract more people from outside your group.

Round Tables or Author meets their Critics Sessions
A debate about a current issue of particular importance to the area of research, or around an important recent publication that could be presented by the author(s), with commentators and opening the floor to the audience

Panel Sessions
Panel sessions can accommodate a larger number of papers around a specific theme.

Joint Sessions
A session organised jointly by two or more RCs, or an RC combined with a WG, TG on a theme of overlapping interest. Joint session must be included in the regular session allocation of one of the participating units.

Other formats
Having a variety of types of sessions can enhance the quality of a meeting, especially if the Organizers find the right people to participate in them. The above are simply suggestions. Other formats, such as a hands-on workshop, a session on pedagogy, two or more concurrent round-tables on more specialised themes, or a poster session, may also be appropriate for your group.

4. Linguistic Diversity

Although English is the administrative language of ISA, the Association does have three official languages, English, French and Spanish. ISA membership also includes colleagues who are more fluent in languages other than these three. All RC/WG/TG are encouraged to include papers and/or sessions in languages other than English in their programmes, so that all members can learn more about work being done within each field in languages other than English.

In order to promote such exchanges, though, it is not enough to have a session in which presentations are in another language: the audience then tends to be made up simply of others who are fluent in the language used in the presentations, and they are probably already familiar with their colleagues’ work. Given the high cost of simultaneous interpretation, we must find creative ways to promote understanding across language barriers. One possibility is to have a translation of the abstract, or of an outline of the presentation available (as overheads, Power Point or distributed hard copy).

Another possibility is for the presenter to use a mixture of English and their preferred language. A third is for another member of the RC to provide an oral sequential informal interpretation/summary. A fourth (which could also be useful if some members of the audience need help during an English presentation) is to have a whispered interpretation/ summary provided by another RC member. A fifth is to have a volunteer typing on a computer a summary of the remarks as they are made, with the content being displayed on a screen, as is done during a Power Point presentation. Most likely, there are other strategies as well. Implementing the strategies requires advanced planning, including the recruiting of qualified volunteers. It is equally important that the possibility of using such strategies also be widely known in advance, for the information of both potential paper presenters and also members of the audience.

5. Integrative Sessions

Integrative Sessions connect around a debate on a common theme:

Proposals for integrative sessions should indicate:

It should also provide, in 300 words, maximum, a description of:

The deadline for submitting proposals is September 15, 2009. Proposals must be submitted to:

The selection of a maximum of twelve proposals will be done by a sub-committee composed of:

The decision will be taken by the beginning of December 2009.

Proposals which are not retained as integrative sessions can, of course, become part of the regular programme of one of the participating units in its allotted slots.

Each RC/WG/TG participating in an Integrative Sessions is allocated one additional session.

6. Deadlines

January 31, 2010
Details of the sessions programmes should be sumitted by the Programme Coordinators.

May 4, 2010
Registration deadline for all programme participants (presenters, chairs, discussants, etc.). Otherwise their names will not appear in the Programme Book and abstracts of their papers will not be published.

June 1, 2010
Deadline for submitting last minute changes of sessions programmes.

7. Submission instructions for Programme Coordinators

The on-line form

To submit a session the Programme Coordinator will need to go through the following 4 steps in the on-line form.

Step 1 – Programme Coordinator’s Details
On this step the Programme Coordinator is asked to enter its information and the information about the chair person for the session.

Step 2 - Session Details
On this step the session title, in which session it should be included, sequence order of the session and type of session should be stated.

Step 3 - Session Details cont.
On this step the title of the paper, presenter of the paper and which type of presentation it is should be stated.

Step 4 - Acknowledgement
On this step a summary of the entered session details is presented.
Programme Coordinator is asked to check the details and finalise the submission.

Personal page

The Programme Coordinator will receive a unique user id and password for access in the e-mail sent upon submission.

Personal Page makes it possible for the Programme Coordinator to:

If you have any questions regarding the session submission please contact:
 isasession@congrex.com

Submission links