Guidelines for Program Coordinators and Session Organizers

 

1. Conference format

Schedule of the sessions
All sessions of Research Committees (RC), Working Groups (WG) and Thematic Groups (TG) will last 110 minutes except of an evening time-slot 19:30-20:50 that lasts only 80 minutes and is recommended for Business Meeting.

Schedule of sessions

For Congress complete schedule see timetable.


Session allocation

The number of sessions will be allocated based on the number of the ISA members in good standing in the group as of October 2012 according to the scheme provided below. Members in good standing are individual members who have paid both ISA and the RC/WG/TG membership due for the current year.

Number of ISA members
in each group
 as of October 2012
Number of sessions
250 members and more 26
200-249 members 24
150-199 members 22
100-149 members 18
50- 99 members 14
25- 49 members 10
Less than  25 members 6

 
The number of allocated sessions is the total number of all sessions assigned to RC/WG/TG and includes all types of sessions as well as:

Number of sessions allocated to each RC/WG/TG:

Number of ISA members in each group
as of October 2012
> 250 200-249 150-199 100-149 50-99 25-49 < 25
 
Number of sessions

26

24

22

18

14

10

6

 
RC16 RC04 RC02 RC01 RC03 RC17 TG07
RC32 RC21 RC05 RC08 RC10 RC43
  RC31 RC06 RC14 RC12 RC45
    RC07 RC18 RC25 RC49
    RC09 RC20 RC26 RC50  
    RC11 RC23 RC29 WG05
    RC13 RC27 RC35 TG06
    RC15 RC28 RC36  
    RC19 RC30 RC37    
    RC22 RC33 RC38  
    RC24 RC39 RC40  
    RC34 RC42 RC41  
    RC48 RC44 RC46    
      RC47 RC53    
      RC51 RC54    
      RC52 RC55    
      WG03 WG01    
      TG03 WG02    
      TG04      

 

Type of sessions

RC/WG/TG are encouraged to diversify the form of their sessions. A combination of the following types of sessions is suggested:


Linguistic diversity

Although English is the administrative language of ISA, the Association does have three official languages, English, French and Spanish.

Presentations are primarily in the official three. However RC/WG/TGs are encouraged to support language diversity. If paper presentations are in languages other than English, then it is up to the RC/TG/WG to work this out creatively, given that ISA does not have funds to support simultaneous interpretation.

Suggested possibilities:

 

2. Program Coordinators and Session Organizers

Role of Program Coordinator and Session Organizer

The Program Coordinator of each RC, WG and TG is responsible for organizing a program of high-quality sessions.

In cooperation with the Board of the group the Program Coordinator must define session themes and, perhaps, an overall theme for the group’s program, and choose competent Session Organizers who will ensure that the program achieves the academic quality expected at a World Congress.

The Program Coordinator will be contacted by the ISA Secretariat about any matters concerning the group’s program and, if needed, the Program Coordinator will then inform Session Organizers.

After the issuing of the Call for Papers, the Program Coordinator will help Session Organizers to decide on acceptance of abstracts submitted on-line by conference participants. If needed, the Program Coordinator can transfer abstracts between various sessions of the group.  

The Program Coordinator is expected to keep close track of the progress made by each Session Organizer and decide on the final structure of the program. The Program Coordinator is also responsible for sessions’ schedule.

Session Organizer is responsible for all correspondence concerning the session. It is the Session Organizer’s responsibility to submit accurate details about the session. All changes/updates should be done via on-line system.

It is very important that Program Coordinators and Session Organizers respect conference deadlines. No extension of deadlines is possible.

3. Duties and deadlines

A final presentation designation (oral, distributed, poster, round table) needs to be stated; this information can be modified later once registration check has been completed.

              
4. Rules for all presenters

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International Sociological Association
March 2014