ISA Guidelines
Abstracts Selection
- Programme Coordinator Notification 27 April 2026
- Call for Sessions 2 May – 25 June 2026
- Session Selection 26 June – 22 July 2026
- Pre-selected Sessions – Membership Grace Period 22 July – 29 July 2026
- Final Session List 30 July – 31 July 2026
- Call for Abstracts 3 August – 14 October 2026
- Abstracts Selection 15 October – 10 November 2026
- Abstracts Relocation 11 November – 30 November 2026
- Notification Letters and Registration Opening 4 December 2026
- Sessions Scheduling 15 December 2026 – 26 January 2027
- Registration Grants Deadlines 27 January 2027
- Registration Deadline for All Presenters 23 March 2027
- Post-registration Adjustments 31 March – 21 April 2027
- Programme Release 4 May 2027
15 October - 10 November 2026
Programme Coordinator: Review that participants, abstracts, and session details have been properly submitted.
in the Conference System before the deadline. While limited adjustments may be made after the registration deadline to address withdrawals or failure to register, these are managed by the Programme Coordinator. Session Organisers are therefore expected to ensure that their sessions are as complete and accurate as possible at this stage.
Session Organizer: Evaluate the abstracts submitted to your Open Session(s).
Assess submissions based on academic quality and relevance to the session. Session Organisers are responsible for the academic quality of accepted contributions.
Session Organizer: Record a decision for each abstract in the Conference System.
Available options include: Accept as an oral presentation, Accept as a Distributed Paper, Accept as a poster presentation (where applicable), Reject, or Transfer to the Programme Coordinator’s basket (for potential reassignment). Only decisions recorded in the system are valid.
Session Organizer:Use Distributed Papers as a reserve list.
Distributed Papers are accepted abstracts that are not initially scheduled as oral presentations due to time constraints. They remain attached to the session and are included in the Programme and Abstracts Books, provided the author registers. If space becomes available after the registration deadline (for example, due to withdrawals or failure to register), Distributed Papers may be upgraded to oral presentations. This approach helps ensure that sessions remain complete and well-balanced despite changes in registration.
Transfer high-quality abstracts that do not fit your session to the Programme Coordinator’s basket for possible reassignment.
For Roundtable Sessions, assign each accepted abstract to a specific table within the session.
Programme Coordinator: Monitor the completion of abstract decisions across your unit.
Ensure that all Session Organisers finalise their decisions within the deadline. Incomplete decisions may delay the programme.
TIP! Manage situations with “too many good abstracts”. If a session receives more high-quality submissions than it can accommodate, the Programme Coordinator and Session Organiser may reorganise the session by designating a Roundtable, splitting the session in two different sessions using available “backup” sessions, or reallocating abstracts to other sessions.
TIP! Structuring roundtable tables around different themes can help balance audience distribution and accommodate a larger number of high-quality abstracts.